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Notion vs SharePoint vs Smartsheet System Properties Comparison

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Editorial information provided by Project Management Zone
SystemsNotion  Xexclude from comparisonSharePoint  Xexclude from comparisonSmartsheet  Xexclude from comparison
DescriptionNotion is a web-based project planning and collaboration tool.SharePoint is a web application framework and collaboration platform.Smartsheet is a web-based project planning and collaboration tool that uses tabular sheets as universal user interface paradigm.
CategoryProject Planning
Issue Management
Project Collaboration
Project CollaborationProject Planning
Project Collaboration
Project Management Zone Rankinginfomeasures the popularity of Project Management SystemsScore 556.32
Rank #9
Score 2,116.82
Rank #1
Score 420.36
Rank #11
DeveloperNotion LabsMicrosoftSmartsheet
Technical documentationnotion.so/­guidesdocs.microsoft.com/­en-us/­sharepoint/­devhelp.smartsheet.com
Social network pages
Initial release201220012006
LicenseWeb-based service (SaaS)infoSoftware-as-a-Service modelCommercial
Web-based service (SaaS)infoSoftware-as-a-Service modelinfoSharePoint Online
Web-based service (SaaS)infoSoftware-as-a-Service model
Web-based architectureyesyesyes
Programming languageC#
Operating systemsWindows
Mobile appsAndroid
Androidinfonumerous 3rd-party apps
iOSinfonumerous 3rd-party apps
APIinfoApplication Programming Interfaceyesinfoseveral sets of APIs, including object models and REST web service.yesinfoREST
Authentication mechanismPassword
SAMLinfoSecurity Assertion Markup Language
Apple sign-on
Google sign-on
Active Directory
SAMLinfoSecurity Assertion Markup LanguageinfoEnterprise edition only
Google sign-on
NotificationsDesktop push
Mobile push
Mobile push
RSS feeds
Project Planning Properties
Hierarchical tasksinfoSupport for parent-child relationships of tasksyesyes
Recurring tasksinfoSupport for definition of tasks that occur repeatedlyyesyes
Milestone trackinginfoMilestones indicate the completion of major deliverables, normally by completing a set of tasksyesyes
Task dependenciesinfoDependencies between tasks are logical relationships that restrict the sequence of task executions, e.g. one task must be completed before another task can startnoyes
Critical path managementinfoThe critical path method calculates the set of tasks that cannot be delayed without increasing the project's duration, taking into account task dependenciesnoyes
Critical chain managementinfoThe critical chain method expands the critical path method by additionally taking resource constraints into accountnono
Gantt chartsinfoBar chart to visualize a project's tasks and milestones scheduleyesinfocalendar viewyes
PERT chartsinfoNetwork diagrams according to Program Evaluation Review Techniquenoyes
BaselinesinfoSupport for creating and using snapshots of a project's plan in terms of cost, scope and schedule nono
Resource managementinfoSupport for managing a project's human and/or non-human resourcesnoyes
Resource levelinginfoSupport for optimizing the allocation of a project's resourcesnono
Time trackinginfoSupport for estimating and monitoring the time spent on a project's tasksnoyes
Cost trackinginfoSupport for monitoring a project's expensesnoyes
Earned value managementinfoSupport for tracking a project's performance and progress via earned value measurementsnoyes
Risk managementinfoSupport for identifying and keeping track of project risks and risk-related activitiesnono
Scrum supportinfoSupport for typical Scrum techniques such as sprints, backlogs and burn-down chartsnono
Kanban supportinfoSupport for typical Kanban techniques such as visualization of tasks on boards using cardsyesyesinfoCard View
Project portfolio management infoSupport for collectively managing a set of current or proposed projects, e.g. by evaluation and prioritization of projectsnono
Issue Management Properties
Hierarchical issuesyes
Custom fieldsyes
Custom workflowsyes
Project Collaboration Properties
Project wikiyesyesinfoSharePoint pagesno
Discussion forumyesyesyes
Online chatnoyesno
Audio conferencingnonoinfoavailable via Microsoft Lync and other productsno
Video conferencingnonoinfoavailable via Microsoft Lync and other productsno
Screen sharingnoyesno
Calendar sharingnoyesyes
Contact sharingnoyesno
Document sharingyesyesyes
File versioningyesyesno

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